Verto Drop-in Session 26.02.21

Register to gain access to the drop-in session today!

These sessions are designed to allow you to set the agenda. Drop-in anytime between 10:00 and 12:00 on the last Friday of each month. The dedicated session offers you the opportunity to ask the Verto team for any help, support and advice you may require.

You only have to register once to get access to all our monthly drop-in sessions.  


Verto now available on the G-Cloud 12 framework

Verto now available on the G-Cloud 12 framework

Secure Cloud Document Storage 2

What is G-Cloud? 

The UK Government framework, G-Cloud, is an initiative targeted at easing the procurement of supplier cloud-based solutions by public sector organisations in the UK.

G-Cloud compliant software and cloud-based systems that are part of the framework enable the UK public sector to access a wide range of services offering the latest technology amongst other benefits.

The public sector can use Digital Marketplace for a list of all approved suppliers.

Verto is a UK Government G-Cloud Supplier 

Verto has again successfully completed the G-Cloud approval process and is now available as part of the recently published G-Cloud 12 framework. 

Verto is available under Lot 3, Software as a Service.

Find Verto in the Digital Marketplace here: Verto G8


Verto Drop-in Session 29.01.2021

Register to gain access to the drop-in session today!

Register to gain access to our Verto drop-in sessions. These sessions are designed to allow you to set the agenda. Drop in anytime between 10:00 and 12:00 on the last Friday of each month where you will have the opportunity to ask the Verto team for any help, support and advice.


Verto Drop-in Session - 27.11.2020

Register to gain access to the drop-in session today!

These sessions are designed to allow you to set the agenda. Drop-in anytime between 10:00 and 12:00 on the last Friday of each month. The dedicated session offers you the opportunity to ask the Verto team for any help, support and advice you may require.

You only have to register once to get access to all our monthly drop-in sessions.  


Working with Herefordshire and Worcestershire STP

Case Study

Working with Herefordshire and Worcestershire STP

Verto Plus Main Dashboard

Across Herefordshire and Worcestershire, health and care organisations are committed to always providing safe and effective services, however the way some services are run may need to change. This is because they have a growing population and rising demands on services, and they must make sure they can do the best they can with the resources available.

Due to the size of the challenge, health and social care bodies in Herefordshire and Worcestershire (and across the country) are working together to help make sure the NHS is safe and sustainable for the future. This is called the Sustainability and Transformation Partnership (STP) which is essentially implementing the NHS’ Five Year Forward View.

The Herefordshire and Worcestershire STP comprises of several footprint organisations, Worcestershire County and Herefordshire Councils, NHS Redditch and Bromsgrove, NHS South Worcestershire, NHS Wyre Forest and NHS Herefordshire CCGs, Worcestershire Acute Hospitals, Worcestershire Health and Care, Wye Valley, 2gether Foundation NHS Trusts, 4 Primary Care Collaborations in Worcestershire (covering 64 practices) and the Taurus GP Federation in Herefordshire (representing 24 practices).

775,000+

Population to serve

10%

Projected population increase over the next 10 years

88

GP practices

What Herefordshire and Worcestershire STP wanted to achieve

To achieve their aims, the Herefordshire and Worcestershire STP are delivering a number of transformational programmes of work across several priority change areas. These programmes require project teams from each member organisation to work together at local and regional level, sharing information and reporting on progress to their Boards and Committees as well as the NHS England. To achieve this, they needed a Cloud based programme and project management system which everyone could access to share information to enable collaborative working, and which could also support mobile and agile working.

The STP also recognised that trying to manage their programmes on spreadsheets and word documents was a very manual and time-consuming process, that made visibility of an up to date, single version of the truth extremely difficult to achieve. File sharing tools could not support their requirements, so a new collaboration platform was needed to allow local projects to be managed and reported on by member organisations as well as project teams to jointly work on shared projects and programmes.

As the Verto system was already widely used across other NHS and Local government organisations, a development partnership was set up between TMI Systems and H&W STP to create a regional solution which could support this new way of working.

Collation of the information across these programmes for reporting purposes took several days. The STP required a way to record real-time information and ultimately generate click of a button reporting.

They wanted to be able to accurately track the progress of each project and programme of work to ensure improvement in services for their population were delivered in a sustainable cost-effective way.

How Verto are helping Herefordshire and Worcestershire STP achieve their goals

The H&W STP PMO and TMI are currently working on the reports to share and pull programme information together across the organisations in the STP footprint to facilitate a click of a button reporting, saving several days effort.

  • The flexibility of Verto means that the STP can create a work flow and subsequent programme reporting that meets their specific needs.
  • All the organisations within the STP can be connected to Verto via a shared view called Vertogrid.
  • In addition, these organisations can also use Verto for their local programme management.

“With the flexibility of the Verto system, developing our local instances in partnership with TMI has enabled the development of a virtual team across organisations within our Health and Care System. This is key for the future in terms of integrated working and system development.”

Ali Roberts, STP Programme Manager – Herefordshire and Worcestershire

The benefits Herefordshire and Worcestershire STP are seeing

Šorena Maguire, Programme Officer, uses Verto for management of the STP programmes as well as those of three Worcestershire CCGs.

The Executive support of Verto at the CCGs helped to achieve full organisational buy in. The CCGs delivered briefings to all staff which were led by the Executive teams and the Programme Management Office to ensure everyone knew why the new approach to programme management was changing.

As with the STP, NHS Redditch and Bromsgrove, NHS South Worcestershire and NHS Wyre Forest CCGs were also using spreadsheets and word documents to manage their projects and faced the same challenges, so they too chose to streamline their processes and work to achieve standardised reporting via project Highlight reports produced on Verto.

“The greatest benefits of Verto are the ability to share, view and edit programme information without fear of losing anything, instead of multiple spreadsheets and word documents, there is a single view of information that is entered in the system and saved automatically.’’

‘’The TMI staff are always quick and helpful when responding to queries, which is refreshingly different – there is no automated queuing!’’

Šorena Maguire, Programme Officer, Programme Management Office – NHS Redditch and Bromsgrove, NHS South Worcestershire and NHS Wyre Forest CCGs

The CCG uses Verto to deliver and track their financial recovery programmes and are developing automated reports for the CCG Financial Recovery Board.

TMI continue to work with Herefordshire and Worcestershire STP, together we are developing an executive dashboard and intend to make reporting required by the STP and the regulator less labour intensive, standardised with the most up to date, relevant information.

To find out more about how Verto can help your organisation contact info@vertocloud.com or call us on 0118 334 6200


Verto Dashboard on Laptop

Verto helps the Innovation Agency

Case Study: The Innovation Agency

Verto helps the Innovation Agency deliver innovation programmes across the health economy

Using Verto Software
Innovation Agency - Academic Health Science Network

The Innovation Agency is the Academic Health Science Network (AHSN) for the North West Coast.  It is a catalyst for the spread of innovation across the health and social care economies, helping facilitate change to improve health, drive down the cost of care and stimulate economic growth.

22

NHS providers

20+

Clinical Commissioning Groups

9

Universities

The Challenge for the Innovation Agency

The Innovation Agency needed a tool to help underpin a significant and rapid expansion, from 15 to 64 people in 18 months.  This required a more systemic approach and greater structure and governance to managing their projects and programmes.

They wanted to promote integration between their teams and move away from working across numerous spreadsheets and on shared drives which were not always suitable to the tasks required of them.

The teams also had to organise and report on the vast amount of information held on complex spreadsheets which were bulky and difficult to analyse.  Reporting was also a challenge.

Innovation Agency Chaos

With the rapid growth in staff numbers, the Innovation Agency knew that they needed a tool that would:

  • Be simple to learn, use and understand
  • Break the ‘cultural spell’ of spreadsheets
  • Enable the project delivery teams to work to a consistent process and collaborate effectively
  • Be able to easily and accurately monitor and report on project performance and outcomes
  • Put all their project information in one place without the need for version control and sharing large files
  • Be configurable to their working practice and governance

The PMO wanted to embrace ‘matrix working’ with real emphasis on collaboration.  They knew that this meant configuring a system that could be used by a wide variety of users with differing levels of project management maturity. They identified that they needed a system that could cope with the full spectrum of simple to complex project management elements and hybrid methodologies.

Our Solution

The Innovation Agency chose to roll out Verto as it was widely in use across the AHSN Network, especially the South West AHSN who were engaged in using the platform to support decision-making.

Kerrin Whaite, Innovation Agency Project Manager and Assurance Officer, is responsible for assurance and monitoring of projects and programmes for the spread and adoption of innovation, including planning and delivery of various initiatives and supporting communities of practice across the wide network of partners.

Innovation Agency Academic Health Science Network for the North West Coast Logo

“We chose Verto as we were particularly impressed with the flexibility of the system which allowed us to really build it the way we wanted it – it wasn’t a rigid system where you’re just stuck with the way it is. The ability to choose to show or hide functions is great as it means we can start simply and yet we know all the functionality is there as our project management capabilities grow”.

Kerrin Whaite, Innovation Agency Project Manager and Assurance Officer

The Innovation Agency decided to configure their system around their six business goals as this gave them a cross-team view of their programme activity and performance:

  • Goal 1: Support system transformation through the adoption of innovations that enhance quality and value.
  • Goal 2: Deliver an Innovation Exchange to accelerate innovation into practice and drive economic growth.
  • Goal 3: Develop and connect the digital health and care sector
  • Goal 4: Deliver the NHS Improvement Patient Safety Collaborative programme
  • Goal 5: Collaborate with the National AHSN Network
  • Goal 6: Support a culture for innovation

Twenty-five programmes were spread across these six business goals with between 70-80 projects and a mix of local and national programmes.

The benefits

Across the business Verto is being used to manage a varied set of projects for the AHSN Network’s national programmes, including PReCePT, ESCAPE-Pain, the Innovation Technology Payment (ITP) and the Innovation Technology Tariff (ITT), and the Innovation Agency’s local projects, including Connected Health Cities, Population Health and more, which cover the North West Coast footprint.

“Verto has been great in supporting the growth of our business. With lots of new team members and partners, Verto means we can very quickly and easily bring our stakeholders on board across the full range of projects they will be involved with.”

The system has provided a structured approach to creating a project from business case to tasks and milestones, risks and issues, costs and benefits – incorporating all the critical elements to support effective project delivery within a defined methodology.  This in turn feeds the business’ quarterly highlight report which provides a clear picture of programmes and performance across business goals.

Kerrin says: “We have built it so that it follows a simple flow that is intuitive and makes sense across the organisation and enables it to be used by team members who are not professional project managers.  The system is so simple to use and gives us visibility across the business – it’s easy to get a very clear picture of all our project information in one place.”

Verto has helped reduce duplication.  Previously, stakeholders were doubling up on tasks through simple lack of communication and knowledge – now they have a bird’s eye view of all of the activity on projects and can allocate resources much more effectively.

The Innovation Agency has established a Business Operations Group to provide a project governance framework, evaluate proposed business cases and monitor project scope.    They have developed a process to use tasks and milestone data to record and collect data required for the Local Implementation Plan report, which is used to measure quarterly performance of national innovation programmes, saving time and duplication of effort and resources across the organisation.

The information and framework for this report has also been used to configure their quarterly highlight reports which are used in discussions with their partners to track interactions, working in harmony with their CRM system to create a full picture of collaborative projects.

Using Verto Easily

Kerrin says: “It’s been great to see our teams really using the system, really understanding its value – and that in turn is making their lives easier in the practical benefits of easier, faster reporting and an appreciation of what is happening across the business.”

Running a programme management office requires constant review of project management maturity and capabilities.  The Innovation Agency is planning a series of audits to enable them to see which elements of the powerful Verto functionality the organisation is ready to use next through the support of their own coaching academy and moddle software to enable their people and the system to develop together within a supported environment.

The information and framework for this report has also been used to configure their quarterly highlight reports which are used in discussions with their partners to track interactions, working in harmony with their CRM system to create a full picture of collaborative projects.

Kerrin says: “Our experience of the Verto client support team has been an example of excellent service. They have been fantastic, lightning fast responses to any queries we’ve raised and refreshingly proactive – we don’t have to chase – they’re on it!   I wish all of our business systems were supported like that.”

The Innovation agency are now one of eight AHSNs using Verto.  They have created their own Network Group and are exploring how the system will enable them to collaborate across projects, for example through the Verto Grid which is an innovative platform for clients to share and collaborate on projects with a centralised reporting framework.

“With Verto as a common system, we’re looking to give people the confidence – and the confidence of security – to break down barriers, collaborate and share information.”

Into the future

As the health sector continues to face growing challenges, the Innovation Agency will be at the forefront of the search and identification of new innovations and technologies with Verto at the heart of a maturing programme management approach.

Verto will also enable the Innovation Agency to undertake a rolling viability review of proposed future project business cases, supporting system transformation through the adoption of innovations that enhance quality and value.

The Innovation Agency will continue to embrace the culture change of migrating to the Verto programme management system and developing the value it brings.

With the lateral thinking that goes with working in a forward-looking environment, Kerrin was quick to observe: “Going forward it will be great to use Verto to showcase projects and innovations at the industry events and expos the Innovation Agency attends to show evidence of our programme and project outcomes and benefits. We hope that the evidence will be very persuasive to other organisations to adopt some of the initiatives and innovations that we have developed.  The smart use of Verto to collect powerful evidential data will be a great marketing tool for us.”

The Innovation Agency will continue to embrace the culture change of migrating to the Verto programme management system and developing the value it brings.

Innovation Agency Solution

To find out more about how Verto can help your organisation contact info@vertocloud.com or call us on 0118 334 6200


Camden Clinical Commissioning Group

Working with Camden CCG

Case Study: Camden CCG

Working with Camden Clinical Commissioning Group

Verto Plus Main Dashboard
Camden NHS logo | Verto

Camden CCG is a clinically led and member driven CCG with 35 GP practices across the London Borough of Camden.  With a population of approximately 254,000 and a predicted population increase of almost 23,000 in the next 10 years the CCG continues to experience growing pressure on local health and care services for which they must assess local needs, agree priorities and commission services.

Camden CCG is one of the five CCGs part of North Central London, with shared commissioning arrangements that aim to deliver the NHS Long Term Plan as it looks to move to an Integrated Care System.

254,000+

Population to serve

23,000

Population increase over the next 10 years

35

GP practices

The Challenge for Camden CCG

Camden CCG identified that they needed a tool to help track and monitor their commissioning priorities, including their QIPP (Quality Innovation Productivity and Prevention) programme of quality improvement and efficiency savings.

They wanted to work in a standardised way and be able to view, monitor and report on their portfolio of projects across the organisation.  Prior to Verto, reporting requirements were very intensive and laborious.  Information came from multiple diverse sources in varying formats, mainly spreadsheets, documents and emails which required manual and time-consuming co-ordination.   Segments of the organisation held data in siloed parts of the CCG’s intranet system but there was no single place where the whole programme picture was visible.  The CCG also wanted to be able to view and report on information ‘through different lenses’ to be able to produce meaningful information up and down the organisation.

Camden CCG knew that different project leads had varying levels of project experience, so the tool chosen had to:

  • be quick and easy to learn and use
  • enable the project delivery team to work to consistent processes
  • be able to easily and accurately monitor and report on project performance and outcomes
  • provide a birds-eye view of project implementation
  • reflect their working practices and governance

Our Solution

Camden CCG chose Verto’s cloud-based programme and project management solution to manage their portfolio of projects and QIPP monitoring and reporting.   Verto was chosen as it was extremely configurable and gave the CCG maximum flexibility and usability.

“The transition to Verto took place with very little disruption.  Verto was configured to reflect our project management structure and processes and then we blended that with good practice recommendations that the Verto team suggested based on their experience to get the best possible system”.

Stephanie King, QIPP Business Manager, Camden CCG

Stephanie’s role involves encouraging project leads to provide project updates with Verto now used across a number of different programmes of work including:

  • Primary care
  • Community care
  • Unplanned care
  • Planned care
  • Mental Health
  • Children’s and Young People
  • Quality and Clinical Effectiveness
  • Continuing Healthcare

Reporting is now done automatically using configured reports to inform the CCG and NCL Governance Framework.  Verto is used to assess and manage project risks and issues to ensure timely intervention.

The system also provides a substantial document repository which provides organised traceability and project provenance.

The benefits

With Verto, the CCG’s updates on their transformation and QIPP projects are held in one place.  This meant that they can quickly run reports at various levels from sponsor highlight reports to detailed management reports knowing that the information was ‘live’, accurate and able to be analysed at different levels and from different perspectives.

“The way that Verto provides a single version of the truth across all of our projects is fantastic.  At any time, you know that the information you are looking at represents the most up to date view of what’s going on.  The information we get from Verto enables us to swiftly pinpoint projects that need time and attention”.

Stephanie King, QIPP Business Manager, Camden CCG

Verto has now been in use at Camden for over two years now.  Plenty of time to really test the mettle of the system and cement the relationship between the Verto team and the CCG.

Verto gives the QIPP planning and monitoring team reliable and current updates at the touch of a button.  This means they can now measure progress, project future outcomes, track benefits and plan with more confidence.

Camden CCG have embraced the wider significance of the system delivers around business continuity.   Because Verto holds a comprehensive historical record within its change history function, new staff or people covering leave can very quickly see the life-story of a project and are not bogged down chasing an understanding of what has gone on before.

“It’s been so great to hear so many of our users say, ‘that’s really easy isn’t it?’.  They like the look and feel of the system and the fact that it helps make the process of keeping on top of their projects just really, really easy.”

Stephanie King, QIPP Business Manager, Camden CCG

We continue to support Camden CCG within North Central London as partners plan to move towards an Integrated Care System.  The CCG is also developing a borough-based partnership to delivery early integration priorities for 2019/20 which will involve new programmes of work, collaboration and project delivery.

To find out more about how Verto can help your organisation contact info@vertocloud.com or call us on 0118 334 6200


How to get new project sponsors on board

person stands on stage out of focus. People in foreground with their hands up in supportGetting the right sponsor on board is a key ingredient in the success of any project.  Ideally, the sponsor is not just a figurehead or nominal stakeholder, but also an active and involved member of the project management process. The sponsor can help ensure that the project goals are aligned with the organisation’s overall aims and strategy,  build support from other executives and senior stakeholders, and deal with any resistance.  The sponsor plays a vital role. Unlike the project manager, who is dealing with day-to-day tactics and execution, the sponsor takes a more strategic position, overseeing the project rather than managing it, but is just as essential to creating conditions for project success.  It is therefore vital to attract high-quality project sponsors, which is never an easy task.  

Overcome the barriers

Busy, high-level executives can be understandably reluctant to take on the role of project sponsor. This is exacerbated by the fact that many senior executives are not sure how much time it will absorb or what the degree of commitment required will be.  They want confidence in the availability and quality of information that will be available to them when going into bat.   Even those who understand the strategic nature of the role may be concerned about getting involved in the management side of the project. This is where having the right project management software in place can have a big impact.  

Generate information impact

Verto project management software helps project managers demonstrate to potential sponsors exactly how their projects are run. This can help get project sponsors on board, by showing them how the project will operate, with clear data, effective task management, easy updates, and well-defined areas of responsibility. A potential sponsor can see for themselves how the project management process can be centralised, with integrated dashboards, clear visual reporting, and effective risk management.   As regular users know, Verto software has many benefits. It allows for one-touch reporting, instant communication, less time spent in meetings, and automatic version control of all project files. Depending on the project, it can effectively eliminate the need for most one-on-one communication, and integrate all necessary information into shared, easily accessible dashboards that everyone involved can check at any time.  

Don't waste their time (and yours)

A single work management system is going to be a highly attractive way of working to most potential sponsors. They are not looking to add more meetings, phone calls, emails, reporting procedures and paperwork to their schedule. They are looking for a way to make an impact on the organisation by guiding a project to completion through involvement at a strategic and supervisory level. Verto can demonstrate to them exactly how that is not only possible but also easy to implement, with all necessary channels already in place, to aid them in their role.  Verto project management software helps project managers to attract high-quality project sponsors easily. The software clearly demonstrates exactly how the project management process will work, and proves to potential sponsors that they will have all the tools needed to fulfil their duties efficiently and effectively. To find out more, contact us at info@vertocloud.co.ukor register for our 30 day free trial!