Shed with written words room to grow to show stakeholders engaging with innovation and change

The business of innovation: how can project managers make sure stakeholders embrace change?

We explore how innovation can cause concerns amongst key stakeholders, and how your approach can manage these challenges and potential roadblocks.

 

Keep your cool

It can sometimes seem like everyone is in the business of innovation,  and project managers are increasingly under pressure to embrace the trend. One of the keys to successfully managing an innovative project is to try and maintain your cool.  Not something that is always easy in light of the many differing ideas and opinions that come from stakeholders who are either participating in the project or who are affected by it.   One of the first steps you should be taking is to identify these stakeholders, and have an effective system in place to be engaging with them and address any concerns they may have about the project.

 

Hold on for a bumpy ride

Brian Uzzi, the Richard L. Thomas Professor of Leadership and Organizational Change at Northwestern’s Kellogg School of Management in Evanston, Illinois, points out in an article in the Harvard Business Review that innovative projects can be challenging – especially in regards to finding new ideas.

Uzzi proposes several steps when dealing with the challenges that the politics of innovation create. Firstly, anticipate that there will be resistance to the project (my fortune teller told me it was a bad idea!) and plan to deal with it early in the project management lifecycle. By identifying potential points of resistance early on, you can show how the benefits of the project can outweigh the concerns stakeholders may have.

 

Innovation requires allocation and deployment of organisational resources… without definite proof of future returns."

 

Build Trust

Politics can mask the real concerns that stakeholders have but there are plenty of opportunities to remedy these issues, as Uzzi points out: “Innovation requires allocation and deployment of organisational resources… without definite proof of future returns. This ambiguity allows politics to enter into the choice process, as people attempt to influence decision-makers toward favouring innovations that advance their individual interests.”  In short, innovation can be a gamble and people have a vested interest in backing their own horses.

Try to  develop enough trust with your stakeholders to get them to reveal their true concerns about the project looking.  How? Well, for starters by looking after them  - simple things like food and beverages at meetings through to fostering transparency, collecting and sharing information and data, mean you can then start working to gather and present data that addresses the real issues and start moving forward.

 

Be prepared to pilot your idea

 

Uzzi continues this topic and alludes to the dilemma that occurs when workers are trying to implement a new idea: “People won’t support an idea without sufficient evidence it works, but securing data-based evidence of an idea’s effectiveness requires launching it in some form.”

 

“People won’t support an idea without sufficient evidence it works, but securing data-based evidence of an idea’s effectiveness requires launching it in some form.”

Overcoming the internal politics can be one of the most challenging project management techniques, sometimes even more so than developing the project concept itself!

If you’re looking for a helping-hand throughout a project, Verto’s cloud-based management software can help stakeholders work together with the project management team, as both parties can access the software to view the latest project reports, provide updates and communicate with each other.

It takes a lot of work to effectively engage stakeholders for the long-term as a project progresses, but Verto can help simplify the process for you. Like what we’ve got to say? Why not follow us on Twitter and LinkedIn as well.


How to improve your stakeholder engagement

lego people showing stakeholder engagement in public meeting outside lego building

 

These days stakeholder engagement is an important part of almost all projects.  Because when you engage with your stakeholders, and you do it well, it can have a significant positive impact on your whole project.  And, of course, the reverse is true when your stakeholder engagement doesn't go well, so it's critical you try and engage with your stakeholders as well as possible.

 

 

Before you start, it’s important to be clear about who your stakeholders are and what you mean by engagement.

Who are your stakeholders?

A stakeholder is any person or organisation with an interest or concern in your project.

Your project may affect them, and they may also influence it.

This means you can have a very diverse mix of stakeholders.

What do you mean by engagement?

Just as you can have a diverse mix of stakeholders, so you will engage with them in a variety of ways. However, whichever method you use, you will have the same aim: to establish a meaningful connection that allows your stakeholders to hear about, comment on and become involved in your project.

At the start of your project you need to find out who your stakeholders are and engage with them all.  You also need to be clear about why you want or need to engage with your different stakeholders. Ask what can they bring to your project and what is your responsibility to them?

It’s likely you’ll need to engage with a broad mix of organisations and individuals who will have different interests, motivations and may approach the project from very different backgrounds. All this will affect the way in which you choose to engage with them. For example, you’re not going to report back to a local user group in the same way that you’ll send your annual report to a national body such as NHS England or the Department for Communities and Local Government.

To help you engage well with all your stakeholders, have a look at our nine top tips.

1. Be timely

Start your project with some form of engagement activity. It will help shape everything else you do and let people know from the start that you are serious about listening to and working with them.

2. Be relevant

Don’t send everything to all your stakeholders. Because of their different interests and roles, they’ll want and need different information at different times and in different formats. One of the key ways you can help people stay actively engaged is to send them the right information at the right time.

Think about what your different stakeholders need. Some will simply need to be informed through, for example, an annual report, but won’t be directly involved in the project or its activities. Others will also be your partners in delivering a project and you will need to collaborate with them throughout the lifetime of the project. Others will be somewhere in the middle and you will need to ask their views, listen to them and share information with them at regular intervals. But they won’t be involved in or need to be updated on everything.

3. Be flexible

You want to involve as many of your stakeholders as you can. This means using as many methods as possible to help different people engage with you.  Some stakeholders will readily engage with technology  - this is true of many more people as technology such as mobile devices and virtual assistants such as Siri and Alexa become a standard part of our lives.  For others, different methods of engagement will be needed.

For example, some people will be happy speaking up in a meeting while others will prefer to fill out an online questionnaire in private. Some people will need help from others so they can engage. And different groups of people will find it easier to attend meetings and events at different times of day.

4. Listen

It’s more important that you listen to your stakeholders than talk to them. You want them to help inform and shape your project and the only way they can meaningfully do this is if you listen to what they have to say. That doesn’t mean you act on everything everyone says, but it does mean everyone gets a fair hearing and a chance to share their point of view.

Which leads us nicely on to…

5. Feedback

It’s vital you provide feedback to your stakeholders. The outcome of a decision or the final shape of your projects many not be what they were hoping for. But this will be easier to accept if you explain why.

6. Be honest

Different stakeholders may have different opinions about what success means for them.

So from the start you need to be clear about the limits of what your project can achieve, how quickly any change can come about and who else needs to be involved.

Change often takes longer than people hope for, but if they have realistic expectations from the start they are more likely to stay positively engaged.

7. Involve your whole team 

Don’t assign your stakeholder engagement to one person and leave it all to them. Although you need someone to lead and guide the process, everyone can and should be involved and aware of the part they play. You all have a responsibility to listen to and share information with your stakeholders.

8. Keep in touch

Keep everyone updated regularly so they know you are still working on the project and can see its progress. Knowing what’s going on will help people stay positively engaged.

9. Monitor stakeholder engagement

Be proactive. Monitor who is engaging with your project, when and how. If people who were engaged become less so, get in touch with them and find out why. Ask what you can do to re-engage them.

How Verto makes it easier for you to engage with your stakeholders  

Verto helps different stakeholders work together. Anyone with access to the system can see the most up-to-date project reports, update information themselves and communicate with the other partners who use Verto.

This means everyone has direct access to the latest information, can clearly see what’s going on and can use Verto’s instant messaging tool to communicate quickly and easily with each other.

Long-lasting, effective stakeholder engagement is hard work. As with all your project management, Verto makes it easier for you.

To find out more about how Verto can help with your stakeholder engagement please call us on 0118 334 6200 message us or sign up for a 30 day free trial!


Ever wish for project management reports with just one click?

silhouetted woman with fist in the air to show success with reports and work management

Ever had a job like this?

Rebecca is the programme manager at Beckstead County Council (BCC). She oversees 53 projects that are delivered through the eight departments of BCC.  Add to that, another seven partnerships the council is a member of.

As part of her job, Rebecca has to provide reports on these projects at regular weekly, monthly, quarterly and annual intervals. On occasion, she also has to produce reports for specific council and partnership meetings.

The reports are read by people from a wide range of organisations that work at different levels, from national through to local interest group level.

As the reports serve different purposes for different audiences, the information they contain and the way in which it’s presented also needs to be different.

Time is a precious resource.

While Rebecca oversees the projects and has responsibility for compiling all the reports, different departments and organisations deliver the projects. This means information is in different places and there are wide differences in how it’s recorded, costs are calculated and outcomes are measured. This makes it very hard to interpret project data, make comparisons and reconcile spend with budgets.

As you can see, Rebecca’s job is no easy task. She has to compile the reports manually, which takes up a significant amount of her time and means the reports are never completely up to date. She’d also like to spend more time doing other, equally important things. For example, Rebecca would like to identify where projects overlap and how they can work together more. She knows this would help make significant savings that the council and its partners could then invest in other work.

If only...

If only Rebecca had an easier way to compile her reports.

If only Rebecca had Verto.

Her job would be so much more productive.

So, while hard-pressed Rebecca and the stretched BCC are fictitious, the problems they face are all too real.

Happily, Verto is real too. With Verto as your online project management system, you can:

  • Standardise how you record project data
  • Make comparisons and manage the relationships between your projects
  • Build your reports to include meaningful information you and your stakeholder need
  • Develop more detailed reporting and more proactively manage risk
  • Produce real time reports at the click of a button
  • Quickly and easily share your reports with project stakeholders

To find out more about how Verto can help with your project management reports please call us on 0118 334 6200, message us or sign up for a free 30 day trial!


person screams into a plastic bag to denote fear and hatred of what we dont understand

Five ways work management tools build transformational culture  

“People fear what they don’t understand and hate what they can’t conquer.”    

The most successful organisations are those that embrace change and constantly move forward. Building a transformational culture within your organisation is key to progress, growth and innovation. It is not easy, however. It relies on the entire workforce not only understanding what needs to change, but also easily seeing how that change can be implemented and the benefits that will result. 

We look at five ways in which work management tools can play a vital role in building a transformational culture.

 

 

 

1. Organisation 

 

Cloud based work management systems can organise information, providing a complete overview of a project. This gives everyone involved a clear picture, along with data that can be used to evaluate what’s working and what’s not. They give a team the chance to track a project in real time and adapt as the project progresses so that time, resources, enthusiasm and momentum are not wasted. 

 

2. Consolidation 

 

A big advantage of work management systems is the potential for consolidation. Most importantly, the right system brings all the moving parts of a project together.  A dynamic space that is always up to date. Knowing where your information is can be key to understanding where your organisation is on the transformational journey. Being able to access all project data and communications in one place pulls disparate details together, enabling teams to connect the dots and see how change is positively impacting the organisation. This can help to cement confidence in the transformation process. 

 

3. Visibility  

 

Having up-to-date, visual information helps encourage understanding and buy-in when it comes to the process of transformation. This is particularly important for project sponsors, who can use software to assess how the lever of strategy relates to transformation programmes, which are effectively the cogs attached to the lever. One-touch reporting means that change can be monitored in real time. Each new update changes the overall picture, building a visual representation of how each small step is moving the organisation towards the desired change. 

 

4. Learning  

 

Work management output information makes using data analysis as a learning tool simple and intuitive. In order to make good decisions and learn from the project management process, the whole team needs to understand what worked well, why things went wrong, and how threats and opportunities were dealt with along the way. It is not easy to utilise this information while the project is in progress, unless there is a central system where all relevant data can be accessed, in real time, by everyone involved. 

 

5. Evaluation  

 

Project evaluation is key to building a transformational culture. The project wrap-up process, and retrospective analysis, can contribute to a continuous learning culture that underpins transformation. Project management software provides a ready-made system, storing all the data needed to put together a useful evaluation on which to build future change. 

 

Verto software can help you build and  embrace transformational momentum. To find out more, contact us at info@vertocloud.com  register for our 30 day free trial!

 


How work management tools support place based systems of care

shows painted hands joined together to form picture of heart to denote care

One of the big recent policy developments in health and social care is the push to form Integrated Care Systems (ICS). 

The BMA  helpfully explains ICS's as place based systems of care that bring together NHS, local authority, and third sector bodies to take on collective responsibility for the resources and health of the population of a defined area, with the aim of delivering better, more integrated care for patients. So, how can work management tools support  ICS's to deliver place based systems of care?

 

 

The plan.

Firstly, the name says it all. Integration. The bringing together of things. Combining, unification, blending, meshing. Whichever way you look at it, the title is giving a clear steer as to what is envisioned and it's definitely not a silo mentality of split responsibility, duplication or mystification.

Integrated care systems focus on collaborating to set strategy, finance, workforce planning, and agree overall levels of integration. Information sharing and joined up working across such key strategic areas requires the artful management  and sharing of information so that ICS's can break down barriers between services, support doctors to collaborate, and facilitate the move towards a model of co-operation over competition.

 

In real life ....

 

So let's step back from this a moment and think about our own practical experience of how these things often happen in reality. Cross organisational working often gets bogged down in the sheer snowstorm of admin. Emails that get lost, buried or remain unread. Spreadsheets and documents that have no clear version control or management process. Reports that horrifyingly have to be created manually from multiple sources. Management teams trying to make decisions based on out of date information that doesn't provide clarity.  It's quite possible to see why things just sometimes grind to a halt.

 

Manage the work and the information.

 

Verto is a clever  cloud based work management platform that allows different organisations to robustly manage the cross-organisational projects involved in moving towards an Integrated Care System. Verto provides a birds-eye -view, single version of the truth. It brings together planning, tasks, risks, resource management, information sharing, conversations and project performance monitoring all under one roof.  In essence it provides a hub for all of the information needed to make a plan, operationalise the plan, resource the plan, and monitor, report and manage the plan.

 

Recently, Verto has been working with Eastern Cheshire Clinical Commissioning Group (CCG) as it moves forward with establishing a single commissioner and two Integrated Care Partnerships.  With over a decade of experience in working with the healthcare sector to improve project tracking and outcomes, Verto was chosen as the tool to allow the Eastern Cheshire to get the most out of it's collaborative working across all four CCG's in the locality.

The CCG recognised that it needed a Cloud-based approach for its programme and project management in order to deliver:

  • Ease of use
  • Collaborative working
  • Version control and visibility of updates
  • Easy and accurate reporting to enable planning with confidence and deliver efficiency savings

Using technology and data is such a staple and standardised part of everyday life now.  Clever technology is woven in to our everyday experience from television to transport.   These advances are filtering into the healthcare space - some will deliver front line benefits to patients and care receivers.  Others such as work management exist in the background to facilitiate the logistics of deploying transformational ways of working.

 

The bigger picture.

 

Understanding of priorities and a plan for engagement and implementation is vital for digital policies to succeed and this comes down to communication, information sharing and visibility.  A recent report by the Nuffield Trust identified a fragmented approach to communication and engagement between national policy makers and NHS providers as a barrier to digitisation (arguably, modernisation) of healthcare.  As is often the case, it comes down to understanding  - nationally, policy makers want standardisation while local providers seek flexibility.  Work management systems such as Verto can provide the link between locally considered priorities and visible, measurable implementation plans.

 

One thing's for certain, it's a complex landscape.  The divergent organisations involved in providing place based systems of care operate against a backdrop of very different systems of governance, accountability, finance and culture. Bringing them together in order to provide the long term care needs of the population is a challenge. Shared, trusted information and data will be a key ingredient to fostering collaboration but also as a tool for collecting data to understand and evaluate impact, look at changes and feed into long term planning.  This will be vital to a progressively evolving care planning system.

To learn more about Verto can support your organisation to deliver place based systems of care, visit us at www.vertocloud.co.uk or contact us for a conversation.


Want to use Verto and Slack? We've got that covered

Want to use Verto and Slack? We’ve got that covered

We've brought Verto and Slack together so you can get the best of both.

Verto is a pretty amazing work management and collaboration tool.  But say you’ve already got your team using Slack?  They no doubt like the cool retro coloured interface plus the fact that it’s pretty slick at what it does best – instant messaging and simple communication.  It’s great for conversations.

Yet beyond this, there’s more in depth work and projects to be managed.  Projects that need a clear governance and approvals process, tracking, risk management, reporting, the stuff Verto does really well.

The good news is that Verto works seamlessly with Slack so you can:

 

  • Link your Slack and Verto accounts together
  • Manage your Verto approvals from Slack without needing to log in to Verto
  • Add projects, tasks, risks and issues to Verto from Slack
  • Link channels to Verto projects and retrieve and publish project information to the channel
  • Receive notifications in Slack when there is activity relevant to you in Verto. For example, say you are heavily invested in Project X staying on schedule.  You can set up a change notification on that project so that Verto will ping you a message to let you know if anything changes so you’re bang up to speed.
  • Check on your Verto work assignments in Slack
  • Go straight to an individual project in Verto from Slack

We haven’t stopped there.  You’ll be able to push your Slack conversations into Verto projects, pull files and PDF reports from Verto and add them to the Slack document store.  You’ll also see in Verto which of your projects are linked to Slack so you can manage your Slack link from Verto.

We think that bringing Slack and Verto together is a smart move and one that will enable you to plan, collaborate and deliver like never before.

To find out more about how Verto can help you stay on top of your work sign up for a free trial  or get in touch with us at info@vertocloud.com


5 top tips for getting software adopted without a mutiny 

Girl puts palm to camera in gesture of no

 

Any software can only do its job once it’s actually in use. Resistance to change is natural, and to be expected, but technological change is, of course, essential to progress, so it is important to create buy-in and enthusiasm within your organisation when adopting new software.  Presumably the whole reason the software was purchased in the first place was to make life easier or better somehow.  So with that in mind, here's our five top tips for getting software adopted in your organisation without creating a mutiny...

 

1. Choose carefully 

 

The first step is to choose the right software. You want something that is easy and intuitive to use, that perfectly meets the needs of your team members, and that doesn’t cause a lot of stress and inconvenience during the install and transition process. You don’t want to put people off from the start by having the transition to new software be a hassle in itself, and once in place, you need the user experience to be excellent and intuitive. That way, using the software becomes its own reward, as day-to-day work becomes easier, without a huge learning curve.  

 

2. Understand your people 

 

Within any organisation, there are those who resist change and those who embrace it. Among your employees, there will be natural innovators and early adopters who love to try out new technology. There will also be the early majority who like to see a software tested out by a few others before adopting it themselves, the late majority who like to see the whole system well-established before it becomes a regular feature in their daily lives, and the laggards who will hold onto their familiar technology for as long as possible, resisting anything new. 

 

Understanding who is who in your organisation will help you to plan training, encouragement and rewards. Pay special attention to team selection when using new software for projects. Remember that the first project team will become your champions and advocates for the new system. 

 

3. Emphasise the benefits 

 

You have introduced this software for a reason. It’s going to make a lot of other busywork, from time-consuming reporting procedures, to attending meetings and making endless phone calls, easier or unnecessary. Make sure that your employees appreciate this. Explain and demonstrate benefits clearly and get very specific about how this will improve the workflow and decrease stress. Focus on how the software is going to solve the existing pain points experienced by the whole team. 

 

4. Get training in place 

 

One of the most important aspects of introducing new technology is adequate training and familiarisation. Spending some time and resources here is worthwhile, to ensure that everyone knows exactly how to access, use and benefit from the new system. The right training can also encourage buy-in from everyone involved, as you demonstrate the real-life benefits and time-saving properties of the new system. 

 

5. Monitor and refine 

 

Monitor how the new system is working, collect feedback and refine details. Software systems are made to be customised, to meet the needs of each organisation. Listen to your people and tweak the way that you use your new software to ensure that you are fulfilling the needs of diverse team members.  

 

To find out more about Verto and our approach to making sure system implementation creates fans not mutineers, drop us a line at info@vertocloud.comor sign up for our  30 day free trial !

 

 


Poster for The Kings Fund Digital Health and Care Congress 2019 white text on a dark purple background

Here's why we'll be at The Kings Fund Digital Health and Care Congress 2019

 

Verto will be joining leading NHS and social care professionals at The Kings Fund Digital Health and Care Congress 22-23 May 2019 to explore how data and technology can improve the health and wellbeing of patients and the quality and efficiency of services.  Verto’s cloud based work management software brings together real and virtual teams, even across different organisations to plan, collaborate and manage digital transformation in the health and care sector.   

 

So, what does that look like?  Well, the practical tasks that sit behind challenging transformation need putting in place and managing. Changing the way we do things does not happen in a vacuum. This is where Verto comes in.  We’ve all been there, trying to bring together disparate people, teams or organisations.  There’s often a blizzard of emails, some data on spreadsheets which could be correct or not, depending on which version you’re looking at, a hazy view of who is doing what, until they’re not, projects stuck in the approvals bottleneck – this is just a flavour but any of these things very quickly can make a transformation programme get stuck in the mud. 

 

Now imagine you’re a bird – the flying kind, not an ostrich.  You’re going to be the Verto bird, soaring above your work with a birds eye view of everything that is going on. A single version of the truth with everything in one place that you can look down on.   Immediately see which tasks and milestones are on track. Risk assessment?  One glance tells you the projects that need prompt attention.   You can see who’s working on what and where your resourcing and skills capacity may be.  You’ll also have one touch reporting at your fingertips  - no more lengthy manual report compilation or digging through multiple spreadsheets.  Projects sponsors can instantly see how things are going so no risky surprises!  You are the peregrine falcon of transformation.  Nothing will escape your eye. 

 

Verto’s templates can craft use cases for faster project launch so that Verto becomes the engine room for your transformation programme.  It is a single location for files, to-do's, authorisations, risk management and timelines.  We’ve got Gantt charts (really good ones), if that’s your thing.  We can bolt on to loads of other software (just ask) and we’ve got a great looking dashboard – because who wants to look at boring?

 

The thing is, there's a clear drive to improve systems for the benefit of both NHS staff and patients.  A drive to deliver efficiency and value.  A drive to make sure things are done right, first time.  A drive to manage risk and make sure there is good governance.  A drive to get things done, individually, as a team and where necessary as a cross-organisational team.  This is what Verto helps make happen.  

 

We're working with over 35 health sector clients across the UK to help them transform health and care.  Come and see us on our stand 22-23 May at the Digital Health and Care Congress  - we’d love to find out more about your work and show you how Verto can help.. You are also supremely welcome to drop us a line at  info@vertocloud.com or swing by our website for a free trial!

 


Woman juggles hoop and lit balls at night to show managing multiple projects

5 top tips for managing multiple projects

Woman juggles hoop and lit balls at night

 

 

Managing a project can be challenging enough. Managing multiple projects within the same programme or organisation can be even harder, especially when there is some crossover, with resources being spread across two or more projects. If you are juggling multiple projects, then here are five top tips to help you keep those balls in the air.

 

 

 

Keep everything in one place 

 

It is vital to have a way to manage all your projects in one virtual space. This gives you an easy overview of each project and how they fit together.. It also allows team members to manage their time and respect the time of others. Verto project management software allows you to coordinate multiple projects, with well-laid-out dashboards that give everyone a clear visual representation of what is happening with each project, who is responsible for what, and what current workloads might look like for team members.  

 

Start your projects off right 

 

A good launch is essential.  With multiple projects on the go, it is more vital than ever to have detailed project plans from the beginning. Make sure that the goals, deliverables and responsibilities for each project are carefully defined at the start. The outcomes and timeline for each phase of each project should be clear to everyone involved. Again, the right software can make this seemingly complicated process surprisingly easy, providing an overview of how all the moving parts will fit together.  

 

Set your priorities 

 

Prioritising projects is a valuable skill. Some projects will have a bigger, quicker impact on organisation goals, and those should be the ones that are given priority. It is also possible to set priorities across multiple projects, as long as you have that clear overview in place. Look at the programme or organisation as a whole, and assess the impact of the projects being implemented.  This will help with everyday priorities when it comes to execution and task assignment. 

 

Manage team members’ workloads 

 

It makes perfect sense to have team members contribute their specialist skill set to several different projects as needed. However, to do this, with multiple projects running simultaneously, it is important to manage individual workloads and ensure that team members are not overstretched, stressed, and trying to decide for themselves what to prioritise. Verto software allows project managers to see at a glance how much work each team member has on their schedule at any given time, and how that might change in the near future, allowing for careful planning, and adjustments to reallocate resources as needed.  

 

Schedule carefully

 

Managing multiple projects takes careful choreography.  Verto software makes it easy to schedule projects with your full portfolio in mind.  It provides a coordinated overview of your various projects.  You can coordinate team members’ time and see which projects (and tasks within projects) are dependent on other tasks and projects being completed.  This visibility avoids duplication across projects.  It also allows team members to plan their schedules efficiently, as they can see what to prioritise when they have a long task list spread across different projects. 

To see if Verto project management software is right for you, get in touch with us at info@vertocloud.com or sign up for our  30 day free trial!


How our tools are shaping our world

person with two light sabers stands between two bridges lit up red and blue

John Culkin perhaps put it best:  "We make our tools and they shape us"

This is something that cannot be denied by anyone who has lived through the current technological revolution. Communication has changed. Society has changed. Our work practices have changed. Many argue that our ability to delay gratification, wait patiently, or even just be truly idle for more than a few minutes has also changed.  

Some will argue that the tools currently shaping our world have hidden dangers. Most will also agree that some of the benefits are beyond what we could have imagined just a generation ago. Technology, software, the Internet of Things, machine learning and artificial intelligence are shaping the world of the future, and just as the printing press facilitated the Renaissance, and electricity sparked the Industrial Revolution, the impact may be bigger than we can predict at this point.   As Stowe Boyd put in in a recent article“We have been culturally, economically, and philosophically remade by the tools we hold, use, and think through.” 

 

Work management evolves

 

The way that our tools impact our world is clearly seen in modern-day workspaces. We are seeing work management solutions driving greater productivity and more extensive collaboration, as well as delivering better-quality decision-making. The process of project management through to overarching work management is being strongly impacted by the software available to project teams and leaders. Those who started out in the world of traditional project management, with its sea of paperwork, endless reporting, and meeting-heavy schedule, may not quite recognise where they have ended up. 

 

The tools available to modern teams are shaping a new world and a new way of working. Reporting is one-touch. Updates are in real time. File versions are automatically updated. Meetings are rare. Communication is central. Teams can work remotely, often significantly more efficiently than they used to when all team members were based in the same location. Managers constantly have a clear, high-level overview of their current projects in a way that they may never have had at any point in the life cycle of a project before the technology made it possible. 

 

Verto's work management software is creating a strong cultural imprint on our client organisations and the people who run them. Our software helps managers and leaders as they become increasingly more responsive, and supports a transformational culture by changing the work management experience for everyone involved, from sponsor to project manager to team member.   

 

The software provides a go-to place for all project and collaborative work data, effectively relieving teams of the need to find, keep and search through emails, spreadsheets and documents. It eliminates the need for the version control that was often a major challenge, when files were emailed back and forth between team members, meaning that several different versions were floating around at any given time.  Used as a tool for work management means output data is always current, live and up to date and clearly displayed on one screen that anyone who needs to can access.  

 

Shaping the public sector

 

Here at Verto, we are witnessing how tools are shaping the parts of society that matter most. Through our work with local government and the NHS, we are seeing work management software becoming part of transformation culture, even within the largest and most complex of organisations. We can, and will, continue to debate in the UK how to maintain and develop a free and functional healthcare system, and no one is likely to suggest that there is one easy answer to the issues involved. It is, however, fascinating to note how software systems have impacted recent UK health and social care initiatives. 

 

With the help of our software systems, we have supported healthcare teams to improve their project and programme management. This results in real-world impacts, allowing them to save time, eliminate red tape, launch projects faster, improve communications, and manage risks, issues and milestones in one easy-to-use system. As the software enables collaboration, and facilitates the easy sharing and mapping of project and resource data, we observe some of the roadblocks to implementing complicated healthcare initiatives melt away. Notably, we see the way that the organisation organises its data, manages it's stakeholder accountability and communication changing. We have made the tools, and now the tools are indeed shaping the workers, the culture and the organisation. 

 

How else will software continue to shape people and their work practices? 

 

When it comes to work management, there are several impacts that we expect to see more of in the future. 

 

Data collection will happen constantly and seamlessly, across many different areas, drawing in data from many different devices. What’s more, software will quickly consolidate that data into information we can use. This will allow project leaders to make quicker, more efficient and better-informed decisions, facilitating a new era of dynamic planning, agility and revolutionised project execution. 

 

As AI and the Internet of Things advance and expand, we can expect to see the speed of project execution increase rapidly. More technology, needing less human input, is often represented as a scary machines taking over the world scenario, but it is, in fact, a scenario that many of us already benefit from in our daily lives, as we rely on our smartphones and countless other smart devices to shoulder more and more of the work for us. It is also what represents exponential jumps forward when it comes to the timescale needed to execute complicated projects. 

 

Within the realm of work management software can be expected to lead, over time, to complete process control. It will provida system where an entire project or work process can be monitored, controlled and assessed using a range of smart technologies, requiring less work and generating less uncertainty than ever before.  

 

Ever more complicated projects will, of course, require an increase in testing and tweaking software to meet new requirements. However, it is also fair to speculate that the stress and uncertainty of project management will be more evenly spread between the tools and the people, invariably impacting our experience of daily work processes even further.  

 

Verto software can give you the tools you need to manage how you work in a completely new wayTo find out more, contact us at info@vertocloud.co.ukor register for our 30 day free trial