People fear what they don’t understand and hate what they can’t conquer.
The most successful organisations are those that embrace change and constantly move forward. Building a transformational culture within your organisation is key to progress, growth and innovation. It is not easy, however. It relies on the entire workforce not only understanding what needs to change, but also easily seeing how that change can be implemented and the benefits that will result.
We look at five ways in which work management tools can play a vital role in building a transformational culture.
Cloud based work management systems can organise information, providing a complete overview of a project. This gives everyone involved a clear picture, along with data that can be used to evaluate what’s working and what’s not. They give a team the chance to track a project in real time and adapt as the project progresses so that time, resources, enthusiasm and momentum are not wasted.
A big advantage of work management systems is the potential for consolidation. Most importantly, the right system brings all the moving parts of a project together. A dynamic space that is always up to date. Knowing where your information is can be key to understanding where your organisation is on the transformational journey. Being able to access all project data and communications in one place pulls disparate details together, enabling teams to “connect the dots” and see how change is positively impacting the organisation. This can help to cement confidence in the transformation process.
Having up–to–date, visual information helps encourage understanding and buy–in when it comes to the process of transformation. This is particularly important for project sponsors, who can use software to assess how the lever of strategy relates to transformation programmes, which are effectively the cogs attached to the lever. One-touch reporting means that change can be monitored in real time. Each new update changes the overall picture, building a visual representation of how each small step is moving the organisation towards the desired change.
Work management output information makes using data analysis as a learning tool simple and intuitive. In order to make good decisions and learn from the project management process, the whole team needs to understand what worked well, why things went wrong, and how threats and opportunities were dealt with along the way. It is not easy to utilise this information while the project is in progress, unless there is a central system where all relevant data can be accessed, in real time, by everyone involved.
Project evaluation is key to building a transformational culture. The project wrap–up process, and retrospective analysis, can contribute to a continuous learning culture that underpins transformation. Project management software provides a ready-made system, storing all the data needed to put together a useful evaluation on which to build future change.