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Mastering Verto: Using the Decision Matrix

Time and again we hear from clients that one of their greatest frustrations with their existing project management framework is that it’s too rigid. They’re following the proper methodology, but those processes don’t always work for every project. Small projects that should get closed out quickly are given the same weight as larger, more significant projects. The result is a waste of both time and resources – and nobody wants that.

We understand the importance of project prioritisation, which is why we’ve built it into our system. We make it easy to apply the right amount of governance to every project so you can assign the appropriate level of project management. Smaller projects can be finished quickly and larger projects get the attention and resources they need throughout the project management lifecycle.

It is simple and effective to prioritise activity and work within Verto’s decision matrix. This handy tool lets you set a range of questions and answers in a time-saving drop-down menu, to score activities to determine and set the weight and scope of each project.

At the outset of a new project, you simply go through the questions and select the appropriate answers from the drop-down.

Questions that our clients currently use to understand and weight their projects include:

  • What’s the total cost of this project?
  • How long will this project take to complete?
  • Are there external deadlines to consider?
  • Who are the stakeholders associated with this project?
  • What is the political profile of this project?
  • Have we done this type of project before or is this a new concept?

Your administrator can set the answers and the weighting that each question needs to fulfil. By assigning a weighting to each answer you tell the Verto system how much significance the project has. For example, if you routinely work on projects for high-profile clients and want to be sure those jobs always get top priority no matter how complex they are, the system will let you assign a higher score in the decision matrix. This allows organisations to prioritise small, but important projects alongside bigger legacy projects to make sure nothing is overlooked.

The Verto scorecard can be updated and run again at any point in the project management lifecycle, so you can rest assured that you always assign the proper governance, priority and significance to every project, even if things change halfway through completion. Not only will your project management framework become more agile and flexible, but avoid over-managing basic processes and more effectively manage larger or more important projects.

The results of this intuitive project prioritisation are less waste of resources—time, people, money—fewer headaches for project cycle management, streamlined workflows, satisfied clients and happy stakeholders.

Teams use Verto

About the author – Laura Watts

Laura is the Marketing Manager at TMI Systems Ltd., working predominantly on Verto 365 and closely on the Microsoft partnership enabling the platform to be used in its entirety from Microsoft Teams. Laura and her family moved from London in 2021 and now live and work in Gloucestershire.