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A guide to successfully tracking benefits for your programme.

Why do you need Microsoft Teams to manage more than just communication?

It’s been well documented how beneficial Microsoft Teams (MS Teams) is for many business sectors. Whilst it is one of the best tools out there for communication, it’s also host to many more features that make it perfect for other work activities by using the right tools. 

Benefits of the MS Teams Ecosystem

MS Teams plays host to a growing number of integrated services that can help you do more from one place. It’s a logical ecosystem focusing on collaborators and includes the whole workforce, not just those with digital as part of their agenda. 

The internal AppSource (MS Teams’ app collation and management area) is increasing in size as more apps are being developed by organisations that are seeing the benefits of aligning with MS Teams. Not only that, but a number of emerging ‘power apps’ are beginning to surface that help you achieve even more by offering tools which have never been seen within the MS Teams system before, such as Verto 365

Apps like Verto 365 are changing the game for MS Teams users, improving productivity by retaining more of their daily tasks within one place. The benefit of working in this way means tracking data and information is much easier, which in turn makes reporting a cinch. 

1) Streamline Comms

By including more of what you do in one platform, collaboration flourishes as documents are stored, accessed and worked-on in a space where everyone can see changes and comments being made, in real time. There’s transparency that creates inclusiveness and helps governance flow easily. 

When it comes to work management, many juggle several activities at once involving multiple different teams and colleagues. So, retaining focus on a single task by not having to switch from platform to platform to access different areas of your work, encourages greater productivity and reduces frustration.

Working within one platform also helps across departments, including remote and hybrid working staff, as well as collaborating with external organisations. Just as it’s possible to use MS Teams to call external parties, the emerging power apps, such as Verto 365, enable project work to be accessed and managed by anyone who is brought into that group within Microsoft Teams. 

2) Easy to Share Documents and Data 

The nature of work output often leads to lots of files and documents ‘floating around’. So, with more people spending an increasing number of hours on MS Teams, it makes sense for the platform to store files safely, securely and more accessibly for anyone within the right MS Teams channels to view. The power platforms making an entrance are embedding all functionality are making this a reality – great news for anyone who has information to manage of any kind who can now create folders to keep work organised, all within MS Teams.

3) Effortless organisation  

When managing your own actions effectively, it’s because you’re organised. However getting everyone on the same page as you can be a struggle if this doesn’t come naturally. From one system, it’s easier to create good habits like keeping Kanban boards of activity up to date. When including an app like Verto 365 with this functionality, you don’t need to move to another system and log in just to assign a task to a new team member. It’s all done from within MS Teams as well as notifying that team member of their new task. 

4) A Clean User Interface  

When completing any kind of task for work, clear navigation from the tools you use helps to maintain a good flow of work and minimise disruptions to your day. MS Teams is easy-to-use and familiar for people working at all levels across all industries. Therefore, apps like Verto 365 have been created to fit perfectly with the MS Teams interface, so you won’t notice two separate systems are being used and instead feel like you’re getting so much more from MS Teams. 

5) No sign-in necessary

The apps you use to improve your MS Teams experience must integrate fully. The time you spend using them should feel lag-less and smooth, as if you are simply using an upgraded MS Teams, rather than separate systems. This is why Single Sign-on (SSO) methods are so popular with the newest apps. Rather than integrate to a certain point, they embed themselves within the MS Teams platform and require no log in, just as with your current MS Teams experience. Once you open MS Teams for the day, you will be able to access apps like Verto 365 as part of the same system without having to do anything. It’s an innovative but fundamental feature to keep the productivity flowing.

Ultimately this method of working saves you time, streamlines your workflow, and puts you in the driver’s seat of the work you do.

A Complete Work Management Solution Within Teams

Microsoft Teams and Verto 365 bring popular work management tools together. If you’re already using MS Teams, Verto 365 is the next logical step. Kanban boards, Gantt charts, dynamic dashboard capability, reporting tools and benefits tracking are just some of the additional features that Verto 365 brings to MS Teams. 

Upgrading with Verto 365 doesn’t just improve your capabilities, it turns MS Teams into a one-stop solution for managing so much more of your work. Try Verto 365 for free today, or get in touch with our team for more information.

Teams use Verto

About the author – Laura Watts

Laura is the Marketing Manager at TMI Systems Ltd., working predominantly on Verto 365 and closely on the Microsoft partnership enabling the platform to be used in its entirety from Microsoft Teams. Laura and her family moved from London in 2021 and now live and work in Gloucestershire.