Pull here notice to show transformation lever


So, you’re a leader at the forefront of major organisational change. But like a master artisan with their favourite instrument, you need a tool.  Let’s think of this one as a lever.  You want to pull your lever and know that this is going to set off a chain of actions from Vision to Strategy to Plan, right down to the individual objectives and actions of everyone in your team – and that measures and reports back to you what’s happening and how it’s going.  It’s the golden thread of organisational performance and transformation.


Transformation plans are often a series of programmes and projects and these have to originate somewhere.  While they can just arise from the Leadership team, the reality is that for transformation programmes to have the best chance of buy-in and sustainable success they need to have been ‘built with’ rather than ‘done to’.   Built with staff, built with the community, built with users, built with stakeholders.   This is where Verto is a valuable tool in making cross organisational collaboration easier,  underpinning engagement and helping to turn plans into business cases, actions into delivery and measurable, reportable transformation.


What the Verto lever looks like


We are seeing project and programme management practices driving greater productivity and more extensive collaboration, as well as delivering better-quality decision-making.   Pulling the Verto lever creates an interactive central hub for the information needed to manage the special challenges that arise with a transformation program.  It’s been said that transformation is like ‘rebuilding the air plane while you are flying it’ – you’re attempting to undertake fundamental change while still trying to hold on to business as usual.  Verto allows you to create processes with your people, many of whom will be active participants and who may not immediately see the benefits of change, particularly if they feel threatened.  It provides a birds eye view across the transformation programme, providing immediate visual feedback at all levels of whether projects are on track and where intervention is needed.


Verto acts not just as a catalyst throughout the organisation by keeping projects on track through making sure gateway approvals are timely, risks are assessed and managed, milestones monitored and budgets visible and kept under review.  Reporting is one-touch. Updates are in real time. File versions are automatically updated. Meetings are required less often. Communication is central. Teams can work remotely, often at least as efficiently as they used to when all team members were based in the same location. Managers constantly have a clear, high-level overview of their current projects in a way that they may never have had at any point in the life cycle of a project before the technology made it possible.


The cultural imprint is significant


Overall, the process of project management through to overarching work management is being strongly impacted by the software available to project teams and leaders. Those who started out in the world of traditional project management, with its sea of paperwork, endless reporting, and meeting-heavy schedule, may not quite recognise where they have ended up.


Verto’s work management software is creating a strong cultural imprint on our client organisations and the people who run them. Our software helps managers and leaders as they become increasingly more responsive and supports a transformational culture by changing the work management experience for everyone involved, from sponsor to project manager to team member.


The software provides a go-to place for all project and collaborative work data, effectively relieving teams of the need to find, keep and search through emails, spreadsheets and documents. It eliminates the need for the version control that was often a major challenge, when files were emailed back and forth between team members, meaning that several different versions were floating around at any given time.  Used as a tool for work management means output data is always current, live and up to date and clearly displayed on one screen that anyone who needs to can access.


Shaping the public sector


Here at Verto, we are witnessing how tools are shaping the parts of society that matter most. Through our work with Local Government and the NHS, we are seeing work management software becoming part of a transformation culture, even within the largest and most complex of organisations. We can, and will, continue to debate in the UK how to maintain and develop a free and functional healthcare system, and no one is likely to suggest that there is one easy answer to the issues involved. It is, however, fascinating to note how software systems have impacted recent UK health and social care initiatives.


Through the use of our system, we have supported healthcare teams to improve their project and programme management. This results in real-world impacts, allowing them to save time, eliminate red tape, launch projects faster, improve communications, and manage risks, issues and milestones in one easy-to-use system. As the software enables collaboration, and facilitates the easy sharing and mapping of project and resource data, we observe some of the roadblocks to implementing complicated healthcare initiatives melt away. Notably, we see the way that the organisation organises its data, manages it’s stakeholder accountability and communication changing. We have made the tools, and now the tools are indeed shaping the workers, the culture and the organisation.


How else will digital tools continue to shape people and their work practices? 


When it comes to work management, there are several impacts that we expect to see more of in the future.  Data collection will happen constantly and seamlessly, across many different areas, drawing in data from many different devices. What’s more, software will quickly consolidate that data into information we can use. This will allow project leaders to make quicker, more efficient and better-informed decisions, facilitating a new era of dynamic planning, agility and revolutionised project execution.


Advanced projects need another level of execution


As AI and the Internet of Things advance and expand, we can expect to see the speed of project execution increase rapidly. More technology, needing less human input, is often represented as a scary “machines taking over the world” scenario, but is arguably, a scenario that many of us already benefit from in our daily lives, as we rely on our smartphones and countless other smart devices to shoulder more and more of the work for us. It is also what represents exponential jumps forward when it comes to the timescale needed to execute complicated projects.


Within the realm of work management software can be expected to lead, over time, to complete process control. It will provide a system where an entire project or work process can be monitored, controlled and assessed using a range of smart technologies, requiring less work and generating less uncertainty than ever before.


Ever more complicated projects will, of course, require an increase in testing, refining  and pushing software to meet new requirements. Verto is a system that can step in time with organisational project maturity.  As project and programme management processes are developed and organisational capacity and capability grows, Verto has the breadth to take scaling transformation programmes and teams from simple and easy to the ability to manage the large scale and complex.


Verto software can give you the lever to deliver your transformation plan.  To find out more, contact us or register for our 30 day free trial.