Job sharing is next-level collaboration.

Job sharing is one way to make a flexible working arrangement work. Here’s how Verto can make the transition seamless between both parties.

Job sharing is next-level collaboration.

Job sharing is one way to make a flexible working arrangement work. Here’s how Verto can make the transition seamless between both parties.

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Job Sharing Graphic

 

 

Job Sharing - Document Transfer

Why job share?

There are many reasons someone might choose to embark on a job-sharing arrangement. Recent times have seen people attracted to flexible working options due to job uncertainty in long-term, permanent roles. Often taking care of children or loved ones means job-sharing is a more suitable solution, or perhaps furthering study might be a reason not to work full time but still share a full-time role with someone in a similar situation. Or some might be venturing out on their own – a ‘side hustle’ is an increasingly popular way to make money and often sets entrepreneurs off on their own path in life.

Job Sharing - Document Transfer

Why job share?

There are many reasons someone might choose to embark on a job-sharing arrangement. Recent times have seen people attracted to flexible working options due to job uncertainty in long-term, permanent roles. Often taking care of children or loved ones means job-sharing is a more suitable solution, or perhaps furthering study might be a reason not to work full time but still share a full-time role with someone in a similar situation. Or some might be venturing out on their own – a ‘side hustle’ is an increasingly popular way to make money and often sets entrepreneurs off on their own path in life.

Job sharing pros, and overcoming the cons


Just because there are many reasons to consider job sharing as an option, it does take management and dedication from all involved. Job sharing has advantages and disadvantages, so a cloud-based system like Verto, can be a harmonising edition to maintain peace and order for both parties.

Job Sharing - Woman at Desk
Document Management with Verto

Pro:

Flexibility for both workers is key and if that suits your lifestyle then it’s a great option. Having a robust system in place, like Verto, will provide several benefits for job-sharers such as cloud-based document management tools to:

Job Sharing Pros
  • Stop files being saved on desktops
  • Prevent duplication of documentation
  • Single sign-on (SSO) access wherever you have a laptop and an internet connection

Pro:

They say, ‘A problem shared is a problem halved’ so sharing a role can be a huge benefit to tackling challenges as they arise, such as having ‘fresh eyes’ on an important document or providing a different point of view when making informed choices. Communication is key so Verto One offers built-in instant messaging and the ability to control notifications so you know when you’re needed. The Verto Go companion app keeps you in the loop with features like:

Job Sharing Pros
  • Mail – keep on top of your mail despite not being logged in
  • Notifications – Instantly updated on sign-off, approvals, and if you’ve been sent a message
  • Chat – Keep the conversation going and get quick answers with instant messages on the go
  • Schedule – Access to your work schedule to send reminders or schedule meetings
Job Sharing Notifications 2
Job Sharing Calendar

Pro:

Productivity and trust between both teammates needs to be in place but Verto also provides detailed resourcing tools to assign and track the progress of tasks with the right owner down to the last detail:

Job Sharing Pros
  • Assign tasks depending on availability, seniority and department
  • Assign multiple resources to the same task, so even if there was overlap, it can still be tracked
  • Assign each resource to a task for custom periods of time taking into account cover for someone who is taking time off
  • Submit timesheets that link back with original time allocated to see discrepancies and update accordingly

Con:

There are, of course, less than ideal situations that can arise as a result of a job-sharing arrangement. Battling against a different personality type can be a real struggle and can lead to an unhealthy culture within the team. Verto makes communicating a lot less hard through its range of tools with effective collaboration in mind:

  • Verto boards offer a completely agile and configurable way of monitoring any activity, meeting or project. Flexibility is key and the easily moveable cards on the Kanban-style board can include a range of entries to provide a team with the most comprehensive view of their workspace
  • Create intuitively configurable timelines to display the project milestones in a visually impressive format using Gantt chart functionality to map and track the moving parts of a project. Perfect if your working partner is taking over mid-week. Deadlines are movable and so if delays do occur, the off-set dates function will push whole timelines back at the click of a button.
Job Sharing Points

Con:

The difficulty for job sharers is often getting the rest of the workforce used to the situation. The shared calendar on Verto makes it easy for both job sharers to update with their working days, individual tasks and activities so other co-workers can look at one calendar and see the full picture, instantly. The calendar view in Verto One has many other useful features:

  • See all risks associated with relevant cards on relevant dates so you and your team can keep on top of deadlines
  • Map team member activity so you can identify what people are working on and when to maintain accountability
  • Filter by deadline, risks & issues or person to bring forward the most useful information needed
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