Helping Central Government Get Organised Around Major Projects

Verto provides a range of options to link departments and organisations for large-scale, cross-collaboration project work.

Making Sense of the Network

Member agencies that make up a network of organisations, uniquely positioned to maintain the running of large and often complex pieces of work, have faced criticism for not always delivering major projects on time and within budget. However, it is not hard to consider the difficulties central government organisations, and their affiliated partners, face when dealing with these complex initiatives but therein lies the need for radical culture and transformational change.

The work of these bodies spread across a huge amount of industry and rely heavily on governmental guidance to drive their set agenda. But more often than not it is this disparate nature that stalls work when there are not the processes in place that provide enough options for them to work collaboratively together.

Linking the Network for Major Projects

Verto is a platform that understands the inner workings of such a fused system and provides an answer to operating collaboratively, sharing information and knowledge, helps to boost culture, and benefits resources for the agencies to all work together in a coherent manner. The cloud-based system, which can be used within its entirety from inside Microsoft Teams, equips several organisations with the ability to work harmoniously, when is needed, providing opportunities to tackle projects on a large scale with input from several organisations to break down the barriers for our public sector to achieve much more.

Central Government Teams Trusting Verto

UKRI joins up with partner organisations

UK Research and Innovation (UKRI) is one of the largest public body agencies strategically positioned to work alongside Central Government to help drive Innovation in the UK. UKRI have implemented Verto to help them connect with their seven councils, Research England, and Innovate UK on major works to meet their objectives faster, more efficiently, and with cost saving as a benefit. They have been able to tailor the platform to allow them to set their ways of working for a more consistent and streamlined approach, not only for themselves, but also for the partnerships they have that help them to deliver on their objectives.

They are now able to make time savings by using Verto as the keeper of all major project information across their network. Maintaining a level of independence is practical for each organisation to retain their sense of self and build on their internal culture. But the benefit of having the same platform rolled out across the connected organisations is to link with those common partners when needed so larger pieces of work can operate more efficiently and each company can take advantage of a multitude of shared skillsets.

Read more about their work with Verto 365 in their Case Study.

What Central Government Organisations Can Expect From Verto

Verto provides end to end project management tools for planning cross-agency meetings or orchestrating multi-company initiatives to help map out and manage the amount of work the project team will need to undertake.

Complete project data and records can be stored quickly and managed efficiently in one centralised hub. The workflow of any project between organisations can be organised in the way that best suits the entire team, with specific stages and approvals set as needed for the flow of information to inform the right people at the right time.

Verto’s Workspaces are simple and effective ways of grouping Kanban Boards for managing activities within a project or everyday tasks for the day-to-day user. Allocate tasks, retain information, set deadlines, and store documents for specific activities. See progress of activities through to completion in an agile way and map all information about each task in one place to prevent you having to log into separate systems to obtain the data you need.

Issues or risks within the workflow can be spotted easily and tracked to prevent delays or errors. When a risk is flagged, the right people or teams are notified. The risks can be tracked at a programme, project or individual level or can be measured based on competing timelines, for example. It is completely customisable depending on the requirements of the work being undertaken. 

Plans can be visually mapped using interactive Gantt chart feature. Easily filter and drill down within the chart to access and amend parts of your project, bringing you up the data you need to see from a particular point, quickly.

Dependency mapping tools provide a comprehensive mapping tool called VertoSense, to help you see what impacts your project risk is having on another milestone. 

Budget management software to track cost benefits is available that has powerful integration technology across several financial operating tools. Full transparency, improved governance and accuracy is gained by holding all financial data on Verto.

Document management functionality allows all project work to be stored in one centralised hub for teams to access, manage and work on online so updates are instant and there for everyone to see without delays. The unlimited cloud-based storage solution reduces duplication of work and a full audit trail is available to access older or changed versions to make collaboration simple across organisations.

Notifications can be set and customised to update you when you would like. Similarly, notifications can be set at a team level so members can be held accountable for their actions.

Resource management can track team member time and help assess, visually, their time restraints and availability. Likewise, timesheet tools can also be performed within Verto to show time allocated vs actual time spent. The system will pull project data through, linking it to the correct team member, saving time and effort. Finally, performance management can pull together complete project data to measure against pre-set KPI’s while also being able to track against other organisations. 

Standardised reporting. With one tool housing data from multiple systems and sources, pulling reports takes less time and the information is harmonised. Reports are visually appealing, show risks/issues instantly and provide a level of transparency across the teams, organisations and stakeholders who require them.

Powerful dashboards provide a snapshot of how the work is progressing in the moment and allow users to track processes, identify risks and see everything in one place. All data inputted into the Verto system is automatically delivered into a dashboard, which is then customisable, from choosing the layout and widgets that best suit your project and team.

Verto Connects It All

Verto sits at the centre of your work and has the power to pull data in from other sources, providing a simple and easy to use central repository that grows and flexes depending on the needs of your organisation and those you collaborate with. Now available in Microsoft Teams, organisations can streamline their efforts by bringing more of their work into the collaboration platform much of their workforce is already using. Not yet using Teams? Verto 365 is also available online.