Emergency Response Planning – Prepare for the worst with Verto 365
Emergency response planning is a necessary evil for public-facing organisations to ensure the communities they operate for are in safe hands. But overcoming potential risks and keeping everything on track doesn’t have to be a laborious chore.
Creating your toolkit
No one could have foreseen the 2020’s pandemic, forcing organisations across multiple sectors to violently swerve from their carefully thought-out success strategy to one of pure survival. But that is what happened.
Now, with hindsight, we can show you how to use Verto 365 to develop an emergency response planning toolkit to apply again and again to any future risk planning exercise that may affect you or the community you are serving.
A rapid response toolkit will benefit you in many ways:
How Verto 365 can help
At the beginning of any project or task, it’s important to understand the goal. Many of our clients have come to us with the challenges they know Verto 365 can help them get to grips with, such as:
And there are many more ways that Verto 365 can help you to streamline your innovation management processes. All forms of improvement that refine and upgrade are forms of innovation, and that is exactly how Verto 365 can support the business.
What are we planning for?
While CV-19 was a once in a lifetime incident that we all hope won’t happen again, there are some risks that are more foreseeable depending on where you are based.
The Verto 365 toolkit
Easily group like-minded organisations required to help with the particular response. Verto 365 is one option to house all the relevant information, including data points such as contact details, types of experience, and levels of interest for relevant council coordinators and local health organisations. Or local businesses who can act as suppliers, and community members with relevant expertise. Verto 365 allows you to create an oversight group to manage the coordination of all workstreams.
Organise programmes of work for these groups using the gateway stages to easily manage and progress through projects with your team. Include the level of detail that works for you. Everything is kept in one place so all members can access the documents and data whenever they need to and from wherever they may be.
Creating community hubs, managed from the Verto 365 platform (like unused building space, coffee shops for meeting venues, sports teams and schools) is a way some Verto 365 users have employed the available activation tools to manage crisis situations. The hubs generate community involvement and create more ways to activate a response to a crisis. Many also find a purpose to get involved and feel more a part of their local area.
These tools can collate member details and discussion topics while also helping to manage back-end details such as venue costs, availability and scheduling. They are designed to keep you progressing through your task list, achieving your milestones to keep you accountable, while the percentage indicator shows your exact progress. Benefits are tracked on an ongoing basis so realising them can be achieved earlier and keep up to date with any issues and risks as they happen so there’s no need to fall behind.
Having a good sense of how a project is progressing is vital when responding to emergency situations. Quickly and easily generate snapshots of how successful your plan is.
Pull reports on anything at any stage. Report on resourcing to show who’s allocated to what, the time they have spent on their tasks and whether there is space for them to take on more. Understand what issues and risks might be looming from being able to access reporting tools early on.
Risks can appear at any time when dealing with unstable situations. Actions and decisions can also be reported on. Pull logs to stay on top of every moving part within the whole operation.
Verto 365 provides a complete and comprehensive audit trail to reassure management and justify to creditors and auditors when assessing the outcomes.
Log actions to track the full journey to completion. Look back on tasks to provide the rationale for spending in certain areas. See all parts of a decision-making process in one place. Careful reviewing of a programme following completion provides the opportunity to look for areas of improvement for implementation within the next emergency response plan.