Verto: Enabling agile leadership in a disruptive environment

Woman faces ocean with hands raised in air to show agile leadership in disruptive environment

 

The nature of leadership is changing. It has to, because the world that we live and work in is changing too. There is as increasing demand for a new mindset, more flexibility, and more resourcefulness, in a work environment where future trends are hard to predict, and being “disruptive” has become something to strive for if you want to make an impact in your industry.  Enabling agile leadership in a disruptive environment is challenging but the right tools and information go a long way to making it happen.

In a recent article, Kate Wilson states that the successful leaders of the future will be:

“Those who not only manage the disruptive conditions of today’s world but thrive on them and enable others to do so.”

What will shape these leaders of the future? What tools will they use? How will they manage complex, agile projects, the very aim of which is often to disrupt the industry they work in, or at least the status quo?

Unsurprisingly, they will rely more and more on innovative, solution-based software. Work management systems such as Verto will help bring clarity to the leaders of the future in an increasingly complex and disruptive environment, by addressing a number of universal challenges.

 

Organisation

 

As work environments become more complex and disruptive, leaders need the ability to create clear overviews of many projects within one organisation or programme. The right software provides a centralised system to do this, simplifying the management process, no matter how many moving parts there are to track. Systems that provide a visual overview of multiple projects and how they all tie together in terms of workflow, resources and objectives will become essential.

 

Accountability

 

As projects, teams and processes get more complicated, accountability becomes more important. It will become vital to have systems with built-in accountability. Ideally, large project teams need a central, accessible-to-all to-do list, with one-touch reporting to allow every team member to report a task as done in real time. The agile leaders of the future won’t have time to chase up individuals, asking what tasks they have checked off their list, and what remains to be done, but the technology should ensure that they never have to do so.

 

Consolidation

 

Consolidating information has long been a challenge for organisations, from the bad old days of paperwork being passed from team member to team member, through to the nightmare of version control in a world where digital files are passed around by email, with several different (outdated) versions existing at one time in individual inboxes. Software can eliminate these problems with relative ease, consolidating all project data, recording ongoing communication, and automatically updating files to the most recent version, every time they are amended.

 

Follow up

 

Following up on tasks that may or may not be complete is time-consuming but necessary – unless, of course, you can see at a glance exactly which tasks are complete, which are nearing completion, which are delayed awaiting the completion of another task, and which have been deemed unnecessary, outsourced, or passed to another team member, not originally assigned to that task.

Imagine not only being able to see all that, all in one place, but also being able to see straight away, in real time, that a new task has been completed, or perhaps dropped completely because it was identified that it was being duplicated elsewhere in the organisation or project. That is how the agile leaders of the future (and many current leaders) eliminate time-consuming follow-up procedures.

 

Visibility

 

Perhaps one of the most beneficial aspects of modern project management software is being able to access an overview of the entire process. It has traditionally been hard to maintain a high-level view of an entire project or programme, and even more so when an organisation is running multiple projects or programmes simultaneously.

 

This is, however, possible with the right software. Verto software allows you to create clear dashboards and dynamic visual reports.  All with all the key information needed for each project or programme you are delivering. This enables managers to see exactly how everything is progressing, quickly spot potential threats and opportunities, proactively manage risk, and make informed decisions, with all the relevant information sitting right in front of them.

 

Evaluation

 

Ongoing evaluation is invaluable in project management. Managers should constantly be assessing many factors:

 

  • Is the project on budget?
  • Will the project complete on time?
  • Is the project still on track to deliver the planned outcome?
  • Is that outcome still valuable and relevant?
  • Are resources being efficiently used?
  • What are we learning from this process?

 

It is hard to evaluate projects in progress. Even when a project is complete, it is not always easy to evaluate just how successful it was, or, if the project was unsuccessful, exactly where it went wrong. Project management software can take the guesswork, estimates and inaccuracies out of project evaluation. Detailed records of every phase of the project allow for easy and immediate review, with the opportunity to use data-driven analysis to assess the success and cost-effectiveness of every project.

 

Feedback

 

Feedback on a finished project is what allows the next project to be better – which is why it’s surprising how often this process gets skipped or skimped on. It is also understandable. Gathering feedback is another time-consuming process with no guarantee of accuracy or impartiality. It takes time and effort at the end of a project when everyone is ready to move on and new projects are calling for attention. These are, however, the very projects that can be made easier and more successful by incorporating lessons learned from the previous one.

 

This is another area in which software systems can be set up for built-in feedback. Easy communication between managers and team members, both during and after the project, along with the records that you will be using to evaluate the project, will offer an opportunity to ask for and receive feedback, and log lessons learned, in a way that will contribute to all future projects.

 

Verto software can help you manage the complexity of the projects of the future, providing centralised information management, a visual overview, one-touch reporting, resource planning, and risk assessment tools. To find out more, contact us  or register for our 14-day free trial!