ROI Calculator
Put a number on the cost of your current ways of working
You know reporting takes too long. You know information sits in too many systems. And you know decisions sometimes get made without the full picture.
What's harder is showing what that's actually costing your organisation.
Our ROI calculator helps you put numbers to it. It takes a few of your own estimates about your tools, your portfolio and how your team spends its time, and turns them into an indicative view of where time and budget could be saved. It's a practical way to build the evidence you need before making the case for change.
What it covers
What it helps you look at
Tools and systems
What it asks
Which tools you use today for planning, risk, timesheets and reporting, and how many people use them
What it helps you see
Where tools overlap, where data is duplicated, and licence spend that may not be needed
Team time
What it asks
How much time your team spends on manual reporting, copying data between documents, status meetings and chasing information
What it helps you see
How much effort goes into managing information rather than using it
Project delivery
What it asks
How many projects you run, and roughly how many are delayed, not aligned to strategy, or abandoned
What it helps you see
The link between data quality, visibility and the decisions your organisation makes
Setting expectations
What it is, and what it isn't
It is
- A quick way to estimate potential savings, using your own figures
- A credible starting point for a business case
- A prompt to look at where effort and spend are going
- Built on your inputs plus industry assumptions
It isn't
- An exact financial forecast or a guarantee
- A finished business case
- A judgement on your PMO or your team
- A commitment: there's no obligation to talk to us afterwards
How it works
Use it on your own
The calculator is designed to be used on your own, in a few minutes. There are four short steps:
Step 1
Your tech stack
The tools you use today and how many people use them
Step 2
Your current workload
Projects per year, typical cost, and how many are delayed, off-strategy or abandoned
Step 3
Your team's time
Team size, average salary, and days spent each month on reporting, duplication, status meetings and chasing information
Step 4
Your details
So we can send you a link to your report
You don't need exact figures. Your best estimates are fine.
ROI walkthrough
Prefer to work through it together?
The numbers are only half the story. If you'd like more context around your results, or some guidance on what to put in, book a call and we'll run through the calculator with you.
In 30 minutes we can:
- Help you choose realistic figures for your organisation
- Explain how each result is calculated and what's behind it
- Talk through what the results mean for your PMO, and where to look first
- Help you shape the output into something you can take to your leadership team
Results are estimates based on the figures you enter and industry assumptions. They're intended as a starting point for a business case and to highlight areas worth looking at, not as a guaranteed saving.